Privacy Policy
KinzaHR (“KinzaHR,” “we,” “us,” or “our”) is a global recruitment firm providing Executive Search, Recruitment Process Outsourcing (RPO), Permanent Recruitment, and Contingent Recruitment services to businesses across the United States and internationally.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website (www.kinzahr.com), engage with our services as a client, apply for or are considered for employment opportunities as a candidate, or otherwise interact with us. It also describes your rights and choices regarding your personal information.
By using our website or engaging with our services, you acknowledge that you have read and understood this Privacy Policy. If you have questions, please contact us at the details provided in Section XII.
I. WHO THIS POLICY APPLIES TO
This Privacy Policy applies to the following categories of individuals whose personal information KinzaHR may collect and process:
- Clients and prospective clients – companies and their representatives who engage or inquire about KinzaHR’s recruitment services
- Candidates – individuals who apply for, are referred for, or are considered for employment or contract opportunities through KinzaHR
- Website users – any person who visits www.kinzahr.com
- Business partners and suppliers – third parties who provide services to or collaborate with KinzaHR
We maintain a separate privacy policy for KinzaHR employees, which is provided to employees directly.
II. INFORMATION WE COLLECT
The personal information we collect depends on how you interact with us and the services you use. We collect information you provide directly, information obtained through your use of our website, and information gathered from third-party sources.
A. Information You Provide Directly
- Contact details: name, company name, email address, and telephone number
- Candidate data: resume, CV, cover letter, work history, education, certifications, skills, and references
- Interview data: notes and assessments from phone, video, or in-person interviews
- Reference and background check information: educational and professional verification data
- Inquiry and correspondence data: information submitted via contact forms, email, or chat
- Supplier and billing data: business contact details and invoicing information (we do not collect payment card or bank account numbers)
B. Information Collected Automatically
When you use our website, we may automatically collect:
- Browser type and version, operating system, and device type
- IP address and approximate geographic location
- Pages visited, time spent, and referring URLs
- Cookie identifiers and tracking data — see Section IX for our Cookie Policy
C. Information From Third-Party Sources
We may supplement the information we hold about you with data obtained from:
- Professional networking platforms such as LinkedIn
- Publicly available sources and commercially available data providers
- Client referrals and other recruiters within our network
- Background screening and reference verification providers
III. HOW WE USE YOUR INFORMATION
KinzaHR uses personal information for the following purposes:
- Recruitment services: to source, screen, assess, and match candidates to client roles, including use of our proprietary Hire Crusher AI platform
- Client service delivery: to manage engagements, respond to inquiries, fulfil contractual obligations, and maintain client relationships
- RPO programme management: to provide dedicated recruitment operations, pipeline reporting, and cost-per-hire tracking for RPO clients
- Communication: to respond to your messages, send service updates, and provide relevant industry content where you have consented
- Business operations: to administer our website, improve our services, conduct internal analytics, and manage our technology systems
- Compliance and legal obligations: to comply with applicable law, EEOC requirements, state employment regulations, and other legal obligations
- Risk management: to detect fraud, resolve disputes, and protect the rights and safety of KinzaHR, our clients, and third parties
- DEI reporting: where engaged for RPO or retained search, to generate diversity metrics and equitable hiring analytics for clients
We will not use your personal information for purposes materially different from those described in this Policy without providing you advance notice and, where required by law, obtaining your consent.
IV. HIRE CRUSHER AI – USE OF AUTOMATED TOOLS
Hire Crusher is KinzaHR’s proprietary AI recruitment platform, built and owned entirely by KinzaHR. It is not a licensed third-party tool. Hire Crusher is used to assist with candidate matching, structured screening logic, and pipeline analytics.
Hire Crusher does not make final hiring decisions. All shortlist recommendations generated by Hire Crusher are reviewed by a KinzaHR recruiter before being presented to clients. Clients retain full discretion over all hiring decisions. If you are a candidate and have questions about how AI-assisted screening may have been applied to your profile, please contact us at [email protected].
V. WHO WE SHARE YOUR INFORMATION WITH
KinzaHR does not sell your personal information. We do not rent or trade candidate or client data to third parties for marketing purposes. We may share your personal information in the following circumstances:
A. Within KinzaHR
Personal information is accessible to KinzaHR staff and affiliated entities who have a legitimate need for it to deliver our services, administer our business, or fulfil legal obligations.
B. With Clients (Candidates)
If you are a candidate, we will share your professional profile and application materials with the client organisation(s) for whose roles you are being considered. We will not present your profile to a client without first discussing the opportunity with you, except where your profile is held in our database for general talent mapping purposes.
C. With Service Providers
We engage trusted third-party service providers to support our operations, including:
- Applicant tracking and talent acquisition software providers
- Background screening and reference verification agencies
- IT infrastructure, cloud hosting, and cybersecurity providers
- Marketing, analytics, and CRM platforms
- Professional advisors (legal, financial, accounting)
All service providers are contractually required to process personal information only as instructed by KinzaHR and to maintain appropriate security safeguards.
D. For Legal and Regulatory Reasons
We may disclose personal information to law enforcement, regulatory authorities, or courts where required by applicable law, court order, or to protect the rights, property, or safety of KinzaHR, our clients, candidates, or the public.
E. Business Transfers
If KinzaHR undergoes a merger, acquisition, or sale of all or part of its assets, personal information may be transferred as part of that transaction. We will notify affected individuals as required by applicable law.
VI. YOUR PRIVACY RIGHTS (US)
Depending on your state of residence, you may have the following rights regarding your personal information. KinzaHR respects and honours these rights regardless of jurisdiction where operationally feasible.
Right to Know
You have the right to know what categories and specific pieces of personal information we have collected about you, the purposes for which it is used, and the categories of third parties with whom it is shared.
Right to Access
You may request a copy of the personal information we hold about you by contacting us at [email protected].
Right to Correction
If you believe personal information we hold about you is inaccurate or incomplete, you may request that we correct or update it.
Right to Deletion
You may request that we delete your personal information. We will honour such requests subject to any legal obligations or legitimate business purposes that require us to retain certain data (for example, to comply with tax or employment law requirements).
Right to Opt-Out of Sale or Sharing
KinzaHR does not sell personal information. If this practice changes, we will update this Policy and provide a prominent opt-out mechanism as required by the California Consumer Privacy Act (CCPA) and applicable state laws.
Right to Non-Discrimination
We will not discriminate against you for exercising any of your privacy rights. Exercising your rights will not affect the quality of services you receive from KinzaHR.
How to Submit a Request
To exercise [email protected]
- Subject line: “Privacy Rights Request”
We will respond to verified requests within 45 days. If we require additional time, we will notify you of the extension and the reason for it.
VII. DATA RETENTION
We retain personal information only for as long as necessary to fulfil the purposes described in this Policy, to comply with our legal obligations, and to manage any disputes or legal claims. Our general retention guidelines are as follows:
- Prospective clients: 2 years from the date of last contact or inquiry
- Active and former clients: 7 years from the end of the client engagement, or as required by applicable law
- Candidates not placed: 2 years from the date of last contact or last application activity
- Placed candidates: 7 years from the end of the placement, or as required by applicable law
- Suppliers: 7 years from the end of the supplier relationship, or as required by applicable law
You may request early deletion of your data subject to the limitations described in Section VI. To request your specific retention schedule or to request deletion, email contactkinzahr.com.
VIII. DATA SECURITY
KinzaHR implements technical, administrative, and physical security measures designed to protect personal information from unauthorised access, disclosure, alteration, or destruction. These measures include:
- Secure, access-controlled storage in our internal CRM and talent acquisition systems
- SSL/TLS encryption for data transmitted through our website and digital platforms
- Role-based access controls limiting data access to authorised personnel with a legitimate business need
- Employee training on data protection obligations and confidentiality
- Regular review of data processing practices and security controls
No method of electronic transmission or storage is completely secure. While we take reasonable precautions, we cannot guarantee absolute security. If you have reason to believe your interaction with us has been compromised, please contact us immediately at [email protected].
IX. COOKIE POLICY
What Are Cookies?
Cookies are small text files placed on your device by a website. They help our website function correctly, understand how visitors use our site, and deliver relevant content.
How We Use Cookies
We use the following categories of cookies on www.kinzahr.com:
- Essential cookies: required for the website to function. These cannot be disabled.
- Analytics cookies: help us understand traffic patterns and user behaviour (e.g. Google Analytics). Data collected is aggregated and does not identify individual users.
- Marketing and remarketing cookies: used to deliver relevant advertising to previous website visitors via platforms such as Google Ads. You may opt out via your browser settings or the Google Ad Settings page.
Managing Cookies
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality. For more information on how to manage cookies, visit www.allaboutcookies.org. Note that opting out of cookies does not opt you out of KinzaHR’s recruitment services.
X. INTERNATIONAL DATA TRANSFERS
KinzaHR operates in multiple countries. Personal information collected in the United States may be accessed by KinzaHR team members or service providers located in other jurisdictions. Where personal information is transferred internationally, we take steps to ensure it receives an appropriate level of protection consistent with applicable data protection laws.
If you are located outside the United States and interact with KinzaHR, your personal information will be transferred to and processed in the United States. By engaging with us, you acknowledge this transfer.
XI. CHILDREN’S PRIVACY
Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from anyone under 18. If we become aware that we have inadvertently collected personal information from a minor, we will take prompt steps to delete it. If you believe we may hold information about a person under 18, please contact us at [email protected].
XII. CONTACT US
If you have any questions, requests, or concerns about this Privacy Policy or how KinzaHR processes your personal information, please contact us:
Email: [email protected]
Website: www.kinzahr.com
Postal Address: KinzaHR, 16192 Coastal Highway Lewes, DE 19958
We aim to respond to all privacy-related enquiries within 10 business days, and to all formal rights requests within 45 days.
XIII. CHANGES TO THIS POLICY
KinzaHR may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will update the “Last Updated” date at the top of this document and, where appropriate, notify you by email or a prominent notice on our website.
We encourage you to review this Policy periodically. Continued use of our website or services after any update constitutes your acknowledgement of the revised Policy.
